In the conditions of growing information needs of society the organization of effective electronic document management is becoming one of the priority directions of state information policy. At the same time, the degree theoretical study of questions of creation of systems of legally significant electronic document management, at present, is not sufficient for their effective operation in practice.
The of the work is to analyze the existing contradictions, which reduces the efficiency of modern electronic document management systems, and the synthesis of new structure of the system, providing specified quality characteristics of electronic documents at all stages of their life cycle.
The methodology is based on application of methods of system analysis, system engineering, theory of information protection, requirements of regulatory documents regulating information interaction in an electronic environment.
Analyzes the basic functions and properties of the electronic document. The conclusion is not sufficient (for creating effective electronic document management system) understanding the essence of the concept «integrity» of an electronic document. Based on the results of a systematic analysis of the concept of «system integrity» of an electronic document. Is invited to consider the electronic document as an information object, defined by two entities: technical and legal. Introduced the concepts of «technical» and «legal» the integrity of electronic documents. The new integrated classified security threat information, which is characteristic for systems of legally significant electronic document management – the threat of «losing the legal value of information».
Identifies the major functional disadvantages of current electronic document management systems. The concept of «the integrity of an electronic document management system», as a necessary condition to ensure the legal value of electronic documents.
To ensure the specified quality characteristics of electronic documents at all stages of their life cycle, it is proposed to extend the existing system structure of subsystem of control of integrity of the electronic document management system. Identifies the main functions of the proposed subsystem. We introduce a new subclass of systems of electronic document is a «closed loop».
The conclusion about the necessity of additional introduction in the composition of an electronic document «system’s electronic signature», designed to control the legitimacy of the objects and processes involved in ensuring the life cycle of electronic documents. The proposed solution can be used in organizing departmental and interdepartmental legally significant electronic interaction.